Property Specialist 

Posted February 4, 2025

CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!

Essential Duties And Responsibilities

Within the team structure, provide operational and project support/assistance within the Facilities and Real Estate Department:

• Perform analysis and prepare documents and materials (for example reports, presentations, information packages) to support multiple Facilities with tools and information regarding key operational areas (i.e. contract terms, tracking service level agreements, preventative maintenance) to improve operations and reduce costs. Provides input into the development of operating and capital budgets. 30%
• Facilities Help Desk support, work order ticket management, and security management. 20%
• Supports Contract, Policy, Lease Management and Business filing to ensure compliance and efficiency within the organization. Have knowledge of lease administration to assist with the preparation and periodic county filings. 40%
• Assist in project management for internal Facility project tracking, which include travel to all site as needed for facilities support. (i.e. to meet vendors, deliver supplies, and set-up) 10%

Additional Tasks and Projects That Could Be Assigned

• Space planning support and inventory management, to include inventory asset audits, relocation, and floor plan updates.
• Fleet management support to oversee and optimize our vehicle operations, ensuring efficiency, compliance, and cost-effectiveness
• Participate in departmental, agency and professional meetings and workgroups, as assigned.
• Occasional assistance with furniture/boxed items relocation.
• All other duties as assigned.

Job Specifications - Minimum Required:

• Education: Minimum of AA degree in business or related field.
• Experience: 3+ years’ experience in a Facilities or Lease Management support role; or equivalent combination of education and experience
• Professional/Technical Certifications: NA
• Technical Requirements: Basic Excel, Word, PowerPoint

Behavioral:

• Effective communication, working collaboratively with adults and children, able to demonstrate a supportive attitude to families.
• Cooperative work, effective Organization skills and Customer Service; collaborative teamwork, accurate work product, strong problem-solving skills, effective critical thinking, ability to make independent decisions/judgement, work comfortably in at risk environments.
• Must have solid math and strong analysis skills with ability to identify application problems and creatively troubleshoot software and related work-flow processes to resolve issues quickly.

Travel: This position requires 10% travel. Staff may choose any mode of transportation (driving, walking, bicycling, carpooling, etc.) to arrive to and depart from the location where attendance is required. Should a staff member choose to drive, the staff member must become an approved driver with CCRC prior to driving on behalf of CCRC. Approved drivers driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance, current California Driver’s License and receiving DMV clearance.

Work Schedule: Full time, typical work hours and shifts, days of week, and whether overtime is expected. Ex. Ability to work a non-traditional work schedule including early mornings, late evenings and weekends.

Work environment: The work environment; temperature, noise level, inside or outside, or other factors that will affect the person’s working conditions while performing the job.

Background & Health Clearance Requirements: Background check required. As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including:

o Live Scan Clearance / DOJ Fingerprinting: For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90).

o Health Clearance: For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with “at risk” populations, CA Code of Regulations Title 22, §101216, CA Health and Safety Code 1596.7995, and/or Head Start Program Performance Standards 1302.93)

o MVR / DMV clearance in accordance with CCRC’s liability insurance provisions: For positions where driving is required.

o Child Development Permit: For positions working in an educational capacity (California Education Code Sections 44242.5, 44340, and 44341)

o CPR / Pediatric CPR certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596.865 – 1596.866)

o Federal Debarment Checks: For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11, Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995)

At CCRC, passion and meaningful work is rewarded! We offer employees:

• Competitive compensation package
• Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance
• Basic Life Insurance and Long Term Disability paid for by CCRC
• Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
• Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break
• Opportunities for learning and professional development, including education reimbursement
• Employee Assistance and Wellness Programs
• 501(c) (3) designation-You can apply for Public Service Loan Forgiveness!

We have doubled in size over the past 10 years. We provide child development and early education, workforce development opportunities, child care financial assistance, Head Start preschool and Early Head Start services and more for close to 50,000 parents, children, and child care providers each month in Northern Los Angeles County, including Antelope Valley, and the entirety of San Bernardino County, including an office in Victorville, serving a total geographic area of 22,500 square miles.

TO APPLY:  Click here. Interested candidates may also schedule a preliminary discussion by sending an email to jberry@ccrcca.org.