As a courtesy to our members, we have provided job postings opportunities within the field of Facilities Management.

Check out IFMA’s JOBnet for other job positions not listed here.

Would you like to post a job?

To post a job, please send an e-mail with the job title, the company name, salary range, and where you would like applicants to send their resumes. Include as an attachment to the e-mail a full job description in MS Word. If you have an electronic version of your application you may attach that as well.

Send your information to the LA-IFMA Chapter Administrator at jdowden@prodigy.net.


BUILDING MANAGEMENT ADMINISTRATOR

Posted on September 4, 2019

The City of San Jose needs two Building Management Administrators, one will serve in the Parks, Recreation and Neighborhood Services Department (PRNS) and the other will serve for Public Works – City Hall (PW).

The position in PRNS is new and will be responsible for managing citywide recreational facilities including but not limited to community centers and other ancillary buildings. The Building Management Administrator will play a pivotal role in coordinating between programming staff and contractors and trade unions to ensure the timely completion of maintenance activities.

The position in PW oversees and manages a comprehensive maintenance and operations program for the 530,000 square foot building and 2.5-acre ground campus including the 18-story City Hall Tower, Rotunda and a 43-story Wing building which houses the US Patent and Trademark Office, along with the City Hall Employee Garage and Fourth Street Garage facilities.

In addition to budget and contract management expertise, leadership and communication skills are essential to these roles. The candidate selected for the PRNS position will have a unique opportunity to building their division from the ground up, solidifying the team and building a program to better serve recreational facilities. The candidate selected for the PW City Hall position will share the excitement of one of San Jose’s highest profile buildings and large campus – the hub of government operations.

Application deadline: Monday, September 30, 2019

To be considered for this exceptional opportunity, please submit an electronic version of your resume (including dates of employment plus staff and budget of programs/projects managed), cover letter, and the names of six professional references (two current or former supervisors, two peers and two direct reports). Submit the requested materials to: https://executivesearch.cpshr.us/JobDetail?ID=546

For additional information contact: Teresa Webster CPS HR Consulting 916.471.3462 or twebster@cpshr.us.  To view an online brochure for this position visit: www.cpshr.us/search

SENIOR DIRECTOR FOR PLANT OPERATIONS

Posted on August 15, 2019

Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which is comprised of five undergraduate colleges and two graduate institutions. According to students, professors and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. We live on 650,000 sq ft over six acres, longboards get us around campus, the Honor Code gives us freedom and responsibility, pranks keep us laughing. So not only do we know how to get things done, we know how to have a good time!

POSITION SUMMARY

The Senior Director for Plant Operations (SDPO) is responsible for supervising and managing the College’s Plant Operations including the Central Plant and mechanical, electrical and plumbing (MEP) systems. The SDPO supervises Maintenance Co-Leads, Building Mechanics and General Maintenance Technicians, and outside contractors in performance of daily, periodic, annual and special maintenance and repair assignments. This role leads a team of 6.

Partnering with the Senior Director for Facilities and Emergency Preparedness and Safety, the SDPO together manage facilities operations. The SDPO reports to the Vice President for Administration and Finance/Treasurer (Treasurer). As directed by the Treasurer, the SDPO assists the Treasurer in presenting to the Board of Trustees’ Physical Plant and Campus Planning Committee (PPCPC). The SDPO interacts with a broad array of constituencies which includes trustees, the President’s Cabinet, students, alumni, faculty, staff, city staff and officials, architects, engineers, contractors, facilities consultants and other community members.

In collaboration with the Senior Director of Capital Projects and the Assistant Vice President for Business Affairs, the SDPO takes the lead in managing the College’s Renewal and Replacement Reserve (RRR) Program and maintaining and updating the RRR database.

Below is a brief overview, to reference the full job description, please visit: https://theclaremontcolleges.wd1.myworkdayjobs.com/en-US/HMC_Careers/job/Platt-Campus-Center/Plant-Engineer-and-Director-of-Maintenance_REQ-1917

GENERAL DUTIES AND RESPONSIBILITIES:

General Plant Operations Administration

  • Formalize plant operations procedures. Ensure that all preventative maintenance plans are in place and functioning for all equipment and systems to include elements of life safety, physical safety, manufacturer recommendations, and overall best practices.
  • Update Authorities Having Jurisdiction (AHJ) permits and respond to/resolve AHJ violations (AQMD, City, State, Fire Marshal, et all). Update and ensure accuracy of Emergency Shut off Maps.
  • Monitor and manage applicable budget for the College’s MEP systems, including utilities.
  • Review, code, approve, and direct the timely processing of all Maintenance Department invoices, including utility invoices.
  • Coordinate with other Facilities and Maintenance staff to ensure the proper coordination, distribution, follow-up and completion of work orders and that the general management of the College’s work order system is monitored and appropriate reports and information is generated.

Plant Operations/MEP Systems – Planning and Management

  • Supervise and manage the College’s building management systems, which includes investigating, troubleshooting, recommending and following through on system repair, replacement and/or improvement.
  • Review plans, drawings, maps, specifications, requisitions, and other documents related to the repair and replacement of systems for accuracy, compliance with applicable regulations and general conformance with College policies and goals.
  • Conduct on-site inspections of facilities to assess conditions and ensure compliance with applicable laws and regulations; take appropriate action and follow through when warranted.
  • Provide professional advice, consultation, education, and assistance to constituents concerning Plant Operations/MEP systems.
  • Work directly with faculty, staff, vendors, and others on facilities projects involving plant operations and systems to determine needs, develop scope of work and implement projects effectively and efficiently.
  • Conduct Plant Operations/MEP systems facilities surveys and assessments as needed.

Supervision of Plant Operations Staff

  • Supervise Maintenance staff on Plant Operations/MEP matters that may impact their ability to effectively maintain and operate campus facilities.
  • Develop and provide adequate training for maintenance and operations staff in a variety of areas such as safety, emergency preparedness, skill enhancement, maintenance standards and regulatory requirements to ensure technical competence in every trade, cross training, and interactional training.
  • Ensure that all services for MEPs are completed satisfactorily.
  • Promote teamwork within the department to heighten mutual understanding and cooperation in support of the College’s strategic vision and goals.

Utilities and Central Plant

Collaborate with The Claremont Colleges Services Central Facilities Service team, as necessary, who manages the electrical grid and other systems for The Claremont Colleges.

Renovation and Renewal Management

  • In collaboration with the Senior Director of Capital Projects and the AVP for Business Affairs, the SDPO takes the lead in managing the College’s Renewal and Replacement Reserve (RRR) Program and maintaining and updating the RRR database.
  • Manage campus planning efforts and construction administration for Renovations and Renewal Reserve (RRR) projects.
  • Coordinate with the Assistant Vice President for Business Affairs and the Office of Financial Affairs to reconcile RRR funding and expenses for forecasting and reporting purposes.
  • Prepare reports regarding the RRR projects for PPCPC meetings.
  • Provide support to the Treasurer for analyzing space requests, resolving space conflicts, tracking space commitments, and providing advice and consultation for the effective assignment and reassignment of vacated space with the Dean of Faculty.
  • Track and update mechanical plant renewal and replacement projects.

Collaboration with College and Regulatory and Government Agencies

  • Interacting with College Constituencies

o Assist the Treasurer to prepare and present materials to the Physical Plant and Campus Planning Committee (PPCPC) of the Board of Trustees.

o Under the guidance of the Treasurer, assist with or directly plan and deliver communications to various constituencies (e.g. the President’s Cabinet, faculty, staff, students, alumni, and community members) regarding Plant Operations.

o Collaborate with the Senior Director for Facilities, Emergency Preparedness and Safety to ensure that Plant Operations adhere to safety and health regulations and requirements.

o Partner with and serve as technical advisor to Senior Director for Capital Projects to ensure effective, efficient and sustainable operations of MEP and other systems involved in capital projects

o Collaborate with Facilities and Maintenance Department directors and managers regarding routine and non-routine matters related to the construction, repair/renovation, special projects, and upkeep of facilities and grounds.

o Collaborate with personnel from The Claremont Colleges Services and the Claremont Colleges.

  • Interacting with City, State and Federal Agencies

o Under supervision of the Treasurer, serve as the liaison with city, state and federal agencies and governing bodies and ensure compliance with all codes, laws and regulations

o Keep abreast of pertinent local, state and federal codes, regulations and laws; ensure compliance; and monitor the status of permits and applications.

Sustainability

  • Monitor physical plant, both physically and financially, and identify opportunities to make physical and or operational improvements.
  • Plan, coordinate, and implement energy savings based on available programs and opportunities.
  • Assist in identifying potential sustainability projects and proposing to the Treasurer.
  • Implement sustainability projects approved by Treasurer and PPCPC.

EXPERIENCE:

  • Education: Bachelor's degree in engineering (e.g. mechanical, electrical, and civil) or similar Facilities Management degree.
  • Experience: Minimum of five years of increasingly responsible and related experience (including supervision) in facilities maintenance, repair, and plant operations and management (including supervision), with a focus on MEP systems. Demonstrated experience and familiarity with California building codes.

EXPERIENCE WE VALUE:

  • Experience as a project manager or significant collaboration with project managers on large capital projects (New construction or renovation)
  • Related experience in an academic institution or educational environment.
  • Demonstrated experience with leading and implementing change in an organization.
  • Ten years of increasingly responsible and related experience (including supervision) in facilities plant operations and management, with focus on MEP systems.
  • Prepare and deliver coherent presentation texts and graphics and write comprehensive reports, memoranda, and other correspondence/documents.
  • Leadership in Energy and Environmental Design (LEED) certification.

AS OUR SDPO, YOU MUST HAVE THE ABILITY TO:

  • Work at a desk, conference table or in meetings of various configurations
  • Stand and sit for extended periods of time
  • Communicate so others will be able to clearly understand
  • See for the purpose of reading printed material
  • Lift and carry up to 30 pounds
  • Bend, twist and reach in all directions
  • Operate standard office equipment
  • May be required to climb a ladder
  • Must possess and maintain a valid California Driver License and a DMV record that meets the requirements set by the College’s insurance carrier.
  • Hours: The regular hours for this position are 8:00 a.m. until 5:00 p.m., Monday through Friday. Hours may vary due to needs of the College or department. Must be willing and able to work occasional weekends, evenings or holidays as needed.
  • Must be accessible and available in the event of emergencies.

Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.

All interested applicants, please go to https://app.jobvite.com/j?cj=oEmMafwG&s=IFMA.

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